Data Protection 1998 (Subject Access)

The Data Protection Act 1998 became effective on 1st March 2000. The Act sets standards for the ownership, management and use of 'personal information' (information about living individuals) and it also gives people certain rights. The requirements of this Act are laid down in the form of the following eight principles:

Information must be:

  • Processed fairly and lawfully
  • Processed for specified purposes
  • Adequate, relevant and not excessive
  • Accurate and up-to-date
  • Kept no longer than necessary
  • Processed in accordance with the rights of the data subject
  • Secure
  • Not transferred to countries outside EEA without adequate protection

How we use Personal Information

This document explains how Lancashire Constabulary obtains, holds, uses and discloses information about people – their personal information.

Click here for how to Force uses ANPR

The Information Commissioners website contains additional information about your rights under the Data Protection Act.

Subject Access (Section 7 of the DPA)

Want to know what data there is stored about you?

The Subject Access provisions of the Data Protection Act gives a person the right to have a copy of any personal data held about them.  Subject Access does not provide a right to access information about other people.

Section 7 of the Data Protection Act 1998 states that a "data subject" (the person about whom the personal data refers) is entitled, upon written request, to be informed whether or not personal data is held or processed about them and be provided with a copy.  We require an application form to completed, accompanied by a fee and copies of identification documents.

Please note that certain exemptions may apply that could prevent us disclosing the information to you. Some of these reasons could include, for example:

•    The prevention and detection of crime;
•    The apprehension and prosecution of offenders;
•    The interests of national security

There are two types of Subject Access forms for requesting information:

1.    Applying for Police National Computer information

To apply for personal information about yourself held on the Police National Computer, such as convictions, cautions & juvenile warnings/reprimands visit the ACRO website.  These checks are done by ACRO on behalf of Lancashire Constabulary.  

To order a form via telephone call ACRO on 0845 6013999, or if calling from outside the UK, dial +441962 871111 (Monday – Friday 8.30-16.30).

If you are wanting to apply for both PNC and locally held information there is only ONE fee payable, but you will need to make reference to your application to ACRO on your Subject Access form to Lancashire Constabulary downloaded below at Section 2.

2.    Applying for locally held information from Lancashire Constabulary

To apply for personal information about yourself held by Lancashire Constabulary local systems such as incident logs, crime reports, statements, officer’s reports, criminal files, photos etc download our Subject Access Form

Please send £10.00 sterling with your application, we accept:

•    Cheques (payable to ‘PCC Lancashire’)
•    International Bankers draft
•    British postal orders

At present we are unable to accept online payments or payments by credit card.
Overseas cheques must have a United Kingdom bank clearing facility.
On payment, a receipt will be issued to you.  

By law your Subject Access application must be processed and posted to you within a maximum of 40 days.  The date when you should receive your reply by will be stated on your acknowledgement letter.  Please note that when applying direct to Lancashire Constabulary, if the 40 deadline stated on your acknowledgement letter has not passed we are unable to help you.

To help establish your identity your application must be accompanied by copies of two different official documents which between them provide sufficient information to prove your name, date of birth, current address and signature (eg: a combination of driving licence, medical card, birth/adoption certificate, utility bill or passport.)  Please DO NOT send original ID documents.  Please see the application form for further details.

If you have any further queries about your Subject Access application to Lancashire Constabulary please ring the following telephone number: in the UK: 01772 412714, Overseas: +441772 412714 (Monday to Friday, between the hours of 9am and 5pm).


Rate this page